Running events is exciting, but a failing Point of Sale (POS) system can quickly turn that excitement into stress. When your payment system crashes or slows down during peak hours, the impact hits hard: Attendees are trapped in endless lines, frustrated customers abandon their purchases, and valuable revenue is lost in moments.
Thankfully, specialized event POS systems offer a better way forward. These purpose-built solutions are designed to handle the complex demands of offline and mobile sales scenarios that events require.
In this article, we’ll explore the main features and benefits of event POS systems and introduce you to Jovvie, a solution that addresses the specific needs of event organizers, vendors, and staff members.
Understanding event POS systems: Features and benefits
Modern event POS systems pack powerful features that make managing sales and operations smoother. Here’s what makes these systems invaluable for event organizers:
- Hardware and software components: Your event POS system combines physical devices with smart technology. The hardware includes smartphones, tablets, touchscreens, and reliable card readers, while the software runs on cloud-based applications that handle everything from transactions to operational management.
- Flexible payment processing: Accept payments however your attendees prefer to pay. These systems smoothly process credit cards, debit cards, mobile payments, cash, and contactless transactions, keeping your lines moving and your customers happy.
- Customizable menus: Need to adjust prices or add special items mid-event? No problem. Event POS systems let you update menus on the go, perfect for creating event-specific offerings or responding to demand.
- Multi-location management: Keep track of all your sales points from one central platform. This unified view ensures consistent operations across your entire event space, whether you’re managing two stands or twenty.
- Customer relationship management (CRM): Build stronger connections with your attendees through integrated CRM features. From loyalty programs to customer data collection, these tools help you create personalized experiences that keep people coming back.
- Integration capabilities: You can connect your POS system to your accounting software, marketing platforms, and ticketing systems to create a seamless operational workflow.
Introducing Jovvie: A cost-effective WooCommerce POS for events
Jovvie by BizSwoop is a cloud-based WooCommerce POS plugin that specifically addresses the unique challenges of event management. Here’s how Jovvie can improve your event operations:
Seamless setup and intuitive interface for temporary staff
Getting your event POS up and running shouldn’t be complicated. Jovvie’s quick setup process makes it perfect for temporary event locations where time is precious. The interface is designed with temporary staff in mind, featuring clear layouts and straightforward navigation that reduces training time and minimizes errors.
Event organizers can customize the interface to match their branding or strip it down to essential functions for easier use by temporary staff. For international events, Jovvie’s multi-language support ensures your team can work in their preferred language, breaking down communication barriers.
Security remains solid even with temporary workers. Each team member – whether they’re regular staff, temporary hires, volunteers, or vendors – gets their own secure login credentials. This feature is great for events with high staff turnover and numerous short-term workers.
Native WooCommerce integration
Jovvie’s direct integration with WooCommerce eliminates the common headaches of managing separate systems. Your inventory automatically syncs between online and in-person sales, removing the need for manual updates and reducing the risk of errors.
The plugin’s WooCommerce compatibility opens up endless possibilities for extending its functionality. For instance, you can connect Jovvie with Flow Notify to keep your event running smoothly with automated email, SMS, or WhatsApp notifications about schedule changes, weather updates, or other important announcements.
Real-time data management across channels
During high-traffic events, accurate inventory management is crucial. Jovvie’s real-time synchronization between online and in-person sales channels prevents the frustration of overselling and maintains precise stock levels across all platforms.
The system’s comprehensive analytics and reporting features deliver instant insights into your event’s performance. Track sales patterns, monitor stock levels, and analyze customer behavior in real time, allowing you to make informed decisions that can improve your event’s success on the spot.
Streamlined checkout and payment options
As an official Stripe partner, Jovvie ensures secure and reliable payment processing. The system accepts various payment methods, including Google Pay and Apple Pay, giving your attendees the flexibility to pay how they prefer.
Hardware costs won’t break your budget – Jovvie works smoothly on existing devices, including tablets, computers, iPhones, and Android devices. This compatibility eliminates the need for specialized equipment purchases.
Customer management is equally smooth. For returning attendees, quickly access their account history to review past participation and preferences. New attendees can be added to your system instantly, or you can process their transactions as guests without collecting detailed information, whatever works best for your event flow.
Pricing
Jovvie offers a 30-day free trial to experience all features firsthand. After that, you can choose between the self-hosted plugin at $19 per month or the cloud solution at $29 per month. For those who don’t use WordPress with WooCommerce, the Jovvie One plan offers an all-in-one solution with custom pricing to match your specific needs.
The Best Point of Sale
for WooCommerce
Your products, customers, orders & inventory automatically synced, always ready for you to sell your products anywhere!
Tips for optimizing event operations
Success in event management comes down to careful planning and smart execution. Here are some strategies to help your event run without a hitch:
- Plan for logistics: Before your event begins, map out every physical aspect of your operation. Consider the natural flow of foot traffic when positioning sales points, and ensure your venue layout maximizes accessibility. Don’t overlook the basics: Secure reliable power sources, test WiFi connectivity in all areas, and verify there are enough restroom facilities to handle your expected crowd.
- Staff strategically: Your team is your greatest asset. Schedule enough staff to handle rush periods without creating costly downtime during slower hours. Implement labor management software to make scheduling flexible and efficient, allowing team members to easily swap shifts when needed. This adaptability helps maintain consistent coverage throughout your event.
- Prepare for contingencies: Even the best-laid plans can face unexpected challenges. Build resilience into your operation by preparing backup plans for common issues. Keep spare equipment ready, establish clear procedures for technical difficulties, and ensure your staff knows exactly what to do in various scenarios.
- Split larger tasks into smaller steps: Make complex event management more manageable by breaking it down into smaller, actionable tasks. Assign specific responsibilities to team members with clear deadlines. This approach makes the workload feel less overwhelming and helps track progress more effectively.
- Conduct post-event analysis: Your event’s end is just the beginning of improvement. Gather feedback from staff and attendees, and dive deep into your sales and operations data. These insights are invaluable for identifying what worked well and what needs adjustment, helping you make each future event better than the last.
Transform your event sales: Experience Jovvie’s capabilities
Running successful events requires the right tools, and a specialized POS system can make the difference between chaos and smooth operations. From managing multiple sales points to handling diverse payment methods, the right system keeps your event running efficiently while maximizing revenue opportunities.
Jovvie is a particularly powerful solution for event organizers, offering direct WooCommerce integration that ensures your inventory stays synchronized across all sales channels in real time. You won’t have to worry about overselling or manual updates. Whether purchases happen online or in person, your stock levels remain accurate and up-to-date.
The system’s mobility adds another layer of convenience. Run Jovvie on your existing devices, from tablets to smartphones, eliminating the need for expensive specialized equipment. This flexibility allows you to set up sales points wherever they’re needed, adapting to your event’s unique layout and requirements.
For WooCommerce users, getting started with Jovvie is really straightforward. The intuitive interface and quick setup process mean you can have your event POS system up and running in no time. Plus, with its customer management features, you can track attendee participation and preferences, creating more personalized experiences for returning guests.
Ready to elevate your event operations? Start your 30-day free trial of Jovvie today and discover how the right POS system can transform your event management experience!
The Best Point of Sale
for WooCommerce
Your products, customers, orders & inventory automatically synced, always ready for you to sell your products anywhere!
